Set Up Events/Documents/Analysis

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Shown below is an example of a payment from a bank and the example of

• Document type SBPYT State Bank of India Payment Voucher
• Events Supplier Payment, On Account Payment, Advance to employee
• Analysis Supplier Name, Employee Name, Project to debit, Telephone No

 

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Document Types are used to depict the type of accounting entry viz. Payments, Receipts, JVs etc..
 
Events are various types of activities happening viz. Supplier Payment, On Account Payment, Customer Cheque Receipt, Supplier Debit Note etc..
 
Analysis are information that should be captured for each type of Event for Analysis of Account balances and MIS purposes
 
 
  Look before you Leap
 
 

1	Set up an excel sheet where you document the different types of accounting transactions
2	Classify the Events and the Analysis you need to capture
3	Map the Document Types and The Events
4	You can map an Event for More than One document type
5	Since ANALYSIS is the benefit you derive out of data capture during voucher entry carefully consider the analysis you need
6	Consider the Grouping of document types also carefully. These would form the basis of How selection of accounting entries in Reports is handledFor example in a Sales Register Report we need to pick all document types like INVOICE, Sales Returns grouped under Document Group BILLINGand all Customer Accounts grouped under Account Group Debtor Sales

 
Steps to follow
 

1	See the menu Setup Doc Types, Events & Analysis (FM80)