Materials are grouped to enable the system to automatically assign account codes to items when the GRN is accounted viz. Bill Passing Voucher .
There are 2 options for assigning account code
- MATERIAL GROUP
- DEBIT CATEGORY
MATERIAL GROUP
This mechanism is used for all GRNs where we have a material code fro each item on the GRN. We map a Material Group to an account code viz. RM_GRP to RM_PURCHASE_A/C. All the RM material codes are then grouped under the group RM_GRP. Normally used for (Production) GRNs for which stock is maintained.
DEBIT CATEGORY
This mechanism is used when the GRN Items do not contain a material code. Hence it is presumed that the whole GRN has to be accounted under a single A/C head like CONSUMABLES etc… Here we map a DEBIT_CATEGORY to an account code.
In both cases the system while Valuing the GRN uses the above mapping and assigns the account codes to each item. It is of course possible to change the account codes by editing the Valued GRN and modifying it.